City of South Salt Lake
  • South Salt Lake, UT, USA
  • 26.87-45.65 per hour Typically hire at minimum
  • Hourly
  • Full Time

We offer a complete benefit package including affordable medical, dental, and vision insurance. $50,000 in life insurance paid for by the city, paid sick leave, vacation and holidays. We participate in the Utah Retirement System for a pension and offer a 2% match into a 401K.


The Exec Assistant/HR Specialist is an administrative professional that works under the direction of the Mayor's Chief of Staff, performs administrative duties for the Mayor, assists department directors in the hiring and recruitment process, administers the employee benefits program, creates and maintains employee personnel records, and provides support for various HR employee programs within the organization.

ESSENTIAL RESPONSIBILITIES AND DUTIES

  1. Performs administrative duties for the Mayor's office

1.1 Schedules meetings for the Mayor and coordinates calendars

1.2 Types and prepares correspondence, agendas, minutes, and other documents

1.3 Collects and distributes mail and messages

1.4 Compiles Mayor's and Chief of Staff's credit card statements monthly

1.5 Manages signing process of contracts and documents

1.6 Orders office supplies for Mayor's suite and manages office equipment maintenance

1.7 Assists in planning and organizing city and/or department events

1.8 Performs a variety of other clerical duties as assigned

  1. Assists Department Directors with employment/recruitment activities

2.1 Posts job openings both internally/externally via approved websites

2.2 Receives and processes employment applications and resumes

2.3 Assists departments and divisions with the recruiting and testing process

2.4 Coordinates background checks, drug tests, and reference checks

2.5 Completes offer letters, compiles new-hire paperwork and oversees onboarding of new hires

  1. Compiles and maintains personnel records according to Utah state records retention requirements

3.1 Processes personnel action forms and ensures proper approvals; disseminates approved forms

3.2 Enters and updates employee personnel information into Caselle Clarity

3.3 Updates personnel files as needed

  1. Coordinates, compiles and maintains records for use in benefits administration

4.1 Coordinates health, life, and other insurance enrollments and communicates with service

providers concerning routine administration of programs

4.2 Assists with employee benefits program selections

4.3 Coordinates employee retirement, worker's compensation, employee disability insurance programs

4.3 Chairs employee Wellness Committee and organizes events

  1. Enrolls employees in and administers employee Keys to Health program

5.1 Collects Keys to Health point tracking sheets and monitors points

5.2 Notifies participants and disperses gift cards; notifies payroll for tax purposes

  1. Processes payroll biweekly

6.1 Administers new employee orientations, employee transfers and employee termination procedures

6.2 Processes payroll changes each pay period

6.3. Collects and distributes timesheets (certain departments) each pay period

Full Job Description
City of South Salt Lake
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