City of South Salt Lake
  • South Salt Lake, UT, USA
  • 26.87-40.64 per hour Typically hire at minimum
  • Hourly
  • Full Time

We offer a complete benefit package including affordable medical, dental, and vision insurance. $50,000 in life insurance paid for by the city, paid sick leave, vacation and holidays. We participate in the Utah Retirement System for a pension and offer a 3% match into a 401K.


The Deputy City Recorder reports to the City Recorder; provides secretarial and administrative support to the City Recorder.


ESSENTIAL RESPONSIBILITIES AND DUTIES

  1. Coordinates and records regular, work, and special city council and redevelopment agency meetings

1.1 Prepares, advertises, and distributes agendas and supporting materials

1.2 Attends meetings and takes notes of proceedings, i.e. motions, vote results, etc.

1.3 Prepares accurate minutes of the meetings

1.4 Files and maintains indexing of minutes, ordinances, and resolutions

  1. Provides administrative support to the City Recorder

2.1 Seals and attests by signature to contracts, agreements, easements and any other documents requiring City certification

2.2 Assists in the preparation of ordinances and resolutions

2.3 Responds to public requests for City records

2.4 Files, maintains retention and disclosure requirements, and maintains indexing of contracts, agreements, real property records, and other City records

2.5 Administers oath of office to public officials

2.6 Assists with City election coordination

2.7 Assists with the retention and destruction of city records per the municipal general retention schedule and city retention schedule

2.8 Assists with disseminating actions taken in the City Council and RDA meetings through various media outlets

  1. Provides support to the South Salt Lake City Council as needed

3.1 Schedules meetings and sends follow up correspondents

3.2 Coordinates travel as needed

3.3 Provides communication to the City Council as needed


MINIMUM QUALIFICATIONS

EDUCATION, EXPERIENCE AND CERTIFICATIONS

  • Graduation from high school or GED equivalent and two years related experience, or any equivalent combination of related education and experience.
  • Ability to become a Utah certified notary within six months of hire.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

  1. Knowledge of records management techniques, including legal requirements for retention and disclosure; knowledge of general city and department programs; knowledge of telephone etiquette.
  2. Skill in word processing, office machine usage and the operation of micro-computers.
  3. Ability to communicate effectively both verbally and in writing; ability to use independent judgment.
Full Job Description
City of South Salt Lake
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